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• Table of Contents </aside>

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Purpose

While we hope it doesn’t happen, there are times where it might no longer be a good fit for either Otto, or for a team member. This process outlines how we attempt to navigate this sort of situation and how it may come about.

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Why do we approach parting ways this way?

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What leads to me being nominated?

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How is my performance measured?

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Process for Transitioning Out of Roles

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1. Nomination for Transition

• Nomination Template: </aside>

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2. Memo Preparation for Senior Leadership

• Memo Template: </aside>

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3. Senior Leadership Feedback and Decision

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4. Communication and Exit Plan

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Nomination Timeline

• Performance Concerns Identified: Identified as they arise
• Nomination Initiation: Document a case for nomination over ~60 to 90 days
• Nomination Due Diligence: ~15 to 60 days
• Decision Making: Done once every 2 months during Sr. Leadership meeting (or sooner if urgent)
• Communication: Decision (including timeline for deferrals) is communicated within 1 week of decision

P.S. This structured process ensures that role transitions or firings are handled thoughtfully, aligning with individual contributions, organizational growth, and company’s core values.

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